How to use the cash book, hand over cash and close the day

Who does this: Accountants, branch staff and the head office
Permission: See the cash book and cash in hand to look; Record expenses and bank deposits, cancel entries to record, cancel, hand over and receive

Cash book: total income, expense and balance, cash in hand, handovers waiting

Steps

Open Accounting → Cash book. The tiles show Cash in hand now, At the start, Came in, Went out, Net, At the end and Handovers waiting; Total income and Total expense sit above.
Pick the period and branch in the accounting header; tabs are Cash book, By category, Handovers and, with the salary permission, Staff salary.
Click Record cash (popup /cash/new). Under What happened choose Expense (cash paid out), Deposited in the bank, Other cash received or Drawn from the bank.
Cash payments from renewals and invoices appear in the book by themselves.
Fill Spent on (the category; Manage categories / Add category / All categories are in the header), Amount, Date (today, or a day up to 31 days back), Whose cash (branch) and Description, then click Record.
A wrong entry is fixed with Change cash entry (it cancels the original and records the corrected one, keeping both) or cancelled.
A branch hands its cash to the head office with Hand over cash: choose Collected from, enter Amount and a Note (who carried it).
A branch cannot send more than its cash in hand less what is already waiting.
The head office opens the Handovers tab (section Cash handover to the head office), counts the cash and presses Receive (or Reject with a reason in Why reject).
Cash the head office collects itself is received at once.

What saRa does

Every entry posts to the ledger. Receiving a handover moves the cash from the branch's cash to the head office's. There is no separate Close day button: a branch's day is closed by the head office receiving its handover, after which nobody can back-date an entry into that day ('The branch's cash for that day was already handed over and received; record it today instead.').

Good to know

Cash limits per staff login are set on Staff → the login → Cash limit and sign-in addresses (fields A day and Before handing over); payments past the limit are refused.
Back-dated entries are limited to 31 days and leave a line in the activity log.
Branch-bound staff see only their own branch's cash book.
The cash book can be exported (CSV, Excel, Print).